It’s no secret that the dynamics of workgroups have changed tremendously in the past decade.
Virtual collaboration is now mainstream, and many business teams have members dispersed around the world.
Change is good, but it comes with challenges as well. For teams to collaborate and be productive, teamwork has to be coordinated and efficient.
Due to technological advancements, collaboration is now easier than ever. However, with the various advantages and disadvantages of collaborative software, it has become difficult to find one solution that fits the exact needs of your business. From project management tools to video conferencing, different collaboration software supports different requirements of remote teams. The best team collaboration software for your business will depend on your workflow, priorities, and team structure, among other things. We’re laying out the pros and cons of five industry-leading apps to help you identify the right tool for your team.
Main Advantage: Customization
Kreo is the Lego of collaboration apps: built to be customized for any team. This innovative solution is new to the market, launched by Scopic Software with the mission to revolutionize the collaboration software niche. This app defies the standardization of other messaging apps that put your communication needs into a box, and instead provides you with unparalleled customization to enhance your business activities. Aside from the usual chatting features, Kreo also has voice and video conferencing, as well as the ability to support a wide range of custom functions, developed just for you.
There are three words that describe Kreo: flexible, affordable, and scalable. Kreo gives you the flexibility to customize the app to best fit your needs with custom development. As your business grows, you can remove functions you don’t need or request new features to streamline your workflow. So, you only spend money on the tools you actually use.
Kreo supports individual and group chats, as well as voice calls, video conferencing, and screen sharing. All communication is held through dedicated channels, so you never lose track of your projects. Kreo is easy to integrate with third-party software, so you get a branded app that you can connect to other tools your team is using. Meanwhile, Kreo protects sensitive personnel and business data with top-notch data security.
With Kreo, the options are limitless, and you can build a platform to fit your industry. For example, one customization of Kreo for the medical industry enables users to send appointment reminders to customers as well as work on the same patient file without losing data. For the marketing industry, you can automate newsletters and send mass emails through Kreo. For businesses where data security is the top priority, Kreo offers additional authentication processes to improve the protection of sensitive data. It also allows users to synchronize data from multiple platforms onto one, thus making it easier to be productive and keep on track.
Every business has different needs in terms of collaborative software solutions. Kreo can become the foundation for your company’s communication. It comes with a core set of functions, as well as the ability to add other functions that you may need with custom development. With Kreo, you can finally create the perfect solution for your industry and team.
Main Advantage: Visualization
Asana is one of the best work management platforms to guide your business and ensure efficient teamwork. Simplification through visualization is the key with this tool. It makes it easy to track projects, manage team workloads, and reach your objectives.
Asana offers users boards and timelines that help to organize deadlines and objectives into clear stages. It also features a calendar of pending tasks so that you can visualize the timing of all team members’ assignments and prevent scheduling mishaps. By showing the workload of contributors across different projects, Asana allows you to make sure nobody is overworked.
To help you control risk and decrease time spent on reporting updates to stakeholders, Asana monitors the status of key initiatives on all projects and summarizes them into portfolios.
Lastly, Asana gives its users the ability to integrate files and emails into its system with over 100 integrations. All of these features are why Asana is in our best team collaboration software list.
Main Advantage: User experience
Being one of the top collaboration software options out there, Slack has taken the world by storm in the past couple of years. Despite the drawback that it cannot be customized, Slack is one of the most widely used team messaging apps available today. Their huge success is thanks to their focus on user experience. They captured the hearts of many teams by making a tool that’s fun and easy to use.
Slack organizes conversations into channels. This means that all projects and topics are divided into dedicated chat groups, allowing users to keep track of specifics. There is also a search feature so you can effortlessly navigate through conversations and find any discussion. Another convenient feature is the ability to integrate with third-party apps. Slack also has numerous bots on their platform to enhance experience.
Main Advantage: All about projects
Zoho software is now a household name in business management. Of their many collaborative software applications, Zoho Projects is the one that will bring your teams together. As a collaboration tool, the app covers the whole timeline of projects that go on from start to finish. The system starts by breaking down large and complicated projects into small units, then schedules your tasks, tracks your deadlines, and gives you a summary of insights. The data is neatly organized into charts and graphs, giving you the ability to track opportunities, avoid potential risks, and easily report on project updates.
Getting a hold of all team members can be a hassle, but Zoho Projects solves this issue. With the ability to integrate multiple platforms into one always-on built-in chat room, remote teams can seamlessly connect anytime. This speeds up decision-making and brings team members together.
Zoho Projects’ interactive discussion boards are a unique feature that really takes brainstorming to a whole new level. The boards are, in essence, project forums. Employees set up topics through which ideas flow back and forth, and eventually turn into something big.
One of the main criteria you’ll look at when choosing a collaboration app for your business will probably be the price. Zoho Projects is known to be affordable. It has a simple per-month fee subscription, which you can cancel with only one click.
Main Advantage: Real-time project management
Last but not least, there’s Wrike. This leading online project management software is designed to make your business move faster and smoother than ever. Wrike allows you to schedule tasks efficiently, prioritize and discuss work, and track progress in real time. Its user interface is intuitive and will boost productivity across your whole organization.
One of the main added values with Wrike is the ability to edit and manage files in real time. This feature helps remote teams collaborate and ensures version control. With Wrike, you don’t need to save attachments to your computer and send constant updates to your teammates.
Wrike also supports Gantt charts, which make the progress of your projects even more transparent. The chart depicts a visual project timeline to help you manage the workload of your teams and balance your resources pragmatically.
Choosing the Best Collaboration Apps for Your Team
Communication is a critical factor in the success of any business. To produce outstanding work, remote teams need the best collaboration software out there. Kreo, Asana, Slack, Zoho Projects, and Wrike are some of the most popular and effective applications your team can use. Kreo is an ideal chat and conferencing app that can be customized to fit all your business needs. Asana is the visualization tool for all your activities, while Slack will give you one of the best user experiences. Zoho Projects connects teams and summarizes project performance, and Wrike is the tool you’ll need when real-time progress tracking is what you’re looking for.
Keep in mind, though, that one size does not fit all. Keep your business’ unique needs in mind when choosing the best collaboration apps for your team.